Apple VPP License Tracking

Apps purchased through Apple’s Volume Purchase Program (VPP) via Apple Business Manager require a license for each device or user they are assigned to. CapaOne tracks these licenses automatically and displays the current allocation under Apple → VPP Licenses.

How VPP licenses work

When you purchase app licenses in Apple Business Manager, they sync to CapaOne automatically. You do not add licenses manually in CapaOne — the counts update after each sync with Apple.

When you assign a VPP app to a group or endpoint in Apple → Applications, CapaOne automatically allocates a license from the available pool. When a device is removed from an assignment, the license is returned to the available pool and can be reused.

Reading the license list

Each row shows:

Name — the app name and its bundle ID (the unique Apple identifier, e.g., com.adobe.Adobe-Reader)
Available — licenses that are purchased but not yet assigned to any device
Assigned / Total — how many of the total purchased licenses are currently in use

For example, 9 / 1000 means 1000 licenses were purchased and 9 are currently assigned, leaving 991 available.

When licenses run out

If Available reaches 0, CapaOne cannot assign the app to additional devices. Attempts to expand the assignment will fail until more licenses are purchased.

To get more licenses, purchase them in Apple Business Manager. They will appear in CapaOne after the next sync.

Good to know

License reclamation is automatic — when a device unenrolls or an app assignment is removed, the license is freed without any manual action.
Purchased but unassigned licenses are visible in the list with an Assigned count of 0 — they are ready to use but have not yet been deployed.
Bundle IDs are useful for troubleshooting app conflicts or identifying apps when display names are ambiguous.
VPP licenses are per-organization — if you manage multiple organizations in CapaOne, each has its own VPP token and license pool.